Sample Job Descriptions Accounts & Finance Positions

Sample Job Descriptions Accounts & Finance Positions

Editable sample Job Descriptions of several positions in Accounts and Finance Department of an organization including;  best place for free hr templates, best free job description templates, best sample job descriptions, finance department job descriptions, accounting job description

Accounts Assistant Sample Job Description

Accountant Sample Job Description

Cost Accountant Sample Job Description

Senior Accountant Sample Job Description

Accounts Manager Sample Job Description

Management Accountant Sample Job Description

Accounts Receivable Manager Sample Job Description

Finance Manager Sample Job Description

Chief Financial Officer or CFO Sample Job Description

 

 To use and modify according to your need, copy the below format and paste into MS Word.

 

Accounts Assistant Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Accounts Assistant

Job Summary

Accounts Assistant performs daily accounting tasks to support the financial team.

Accounts Assistant is responsible for managing expense reports and reimbursements, entering financial transactions into internal databases and reconciling invoices. General requirements for an Accounts Assistants are Degree/Diploma in Accounting and experience in bookkeeping procedures.

Duties & Responsibilities

  • Reconcile invoices and identify discrepancies
  • Create and update expense reports
  • Process reimbursement forms
  • Prepare bank deposits
  • Enter financial transactions into internal databases
  • Check spreadsheets for accuracy
  • Maintain digital and physical financial records
  • Issue invoices to customers and external partners, as needed
  • Review and file payroll documents
  • Participate in quarterly and annual audits

Person Specification

  • 1-3 years work experience as an Accounts Assistant or Accounts Clerk
  • Knowledge of basic bookkeeping procedures
  • Familiarity with finance regulations
  • Good math skills and the ability to find out numerical errors
  • Hands-on experience with MS Excel and accounting software (e.g. QuickBooks, SAP)
  • Good communication & Organization skills
  • Ability to handle sensitive, confidential information
  • Bachelors Degree in Accounting, Finance or relevant field

 

 

Accountant Job Description  

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Accountant

Job Summary

An Accountant manages all financial transactions, from fixed payments and variable expenses to bank deposits and budgets.

The role of Accountant includes auditing financial documents and procedures, reconciling bank statements and calculating tax payments and returns. The ideal candidate should have proven experience of working with bookkeeping and ability of spotting numerical mistakes who can provide with accurate quantitative information on financial position, liquidity and cash flows of the company, while ensuring that the company is compliant with all tax regulations.

Duties & Responsibilities

  • Manage all accounting transactions
  • Prepare budget forecasts
  • Publish financial statements in time
  • Handle monthly, quarterly and annual closings
  • Reconcile accounts payable and receivable
  • Ensure timely bank payments
  • Compute taxes and prepare tax returns
  • Manage balance sheets and profit/loss statements
  • Report on the company’s financial health and liquidity
  • Audit financial transactions and documents
  • Reinforce financial data confidentiality and conduct database backups when necessary
  • Comply with financial policies and regulations
  • Tracking payments to internal and external stakeholders
  • Preparing budget forecasts
  • Processing tax payments and returns

Person Specification

  • 3-5 years work experience as an Accountant
  • Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)
  • Hands-on experience with accounting software like QuickBooks, MS Dynamics or SAP
  • Advanced MS Excel skills including Vlookups and pivot tables
  • Experience with general ledger functions
  • Strong attention to detail and good analytical skills
  • Bachelors Degree in Accounting, Finance or relevant degree
  • Additional certification (CPA or CMA) is a plus

 

 

Cost Accountant Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Cost Accountant

Job Summary

A Cost Accountant is responsible for performing cost analyses and preparing budget reports. Cost Accountant is supposed to have excellent analytical skills along with the ability to combine different data and calculate profit margins and able to create detailed reports that present cost-effective solutions for the company.

Duties & Responsibilities

  • Collect cost information and maintain an expenses database
  • Construct data accumulation systems
  • Determine fixed costs (e.g. salaries, rent, utility bills,  and insurance)
  • Plan and record variable costs (e.g. purchases of raw material and operations costs)
  • Review standard and actual costs for inaccuracies
  • Prepare budgeting reports (for the company and for each department)
  • Analyze and report profit margins
  • Prepare (monthly, quarterly and annual) cost forecasts
  • Assisting in month-end and year-end closing
  • Identify and recommend cost-effective solutions

Person Specification

  • 3-5 years work experience as a Cost Accountant, Cost Analyst, Accountant or similar role
  • Thorough knowledge of accounting procedures
  • In-depth understanding of Generally Accepted Accounting Principles (GAAP)
  • Experience with accounting software, cost accounting systems.
  • Computer literacy, MS Excel in particular (familiarity with VLOOKUPs and pivot tables)
  • Excellent analytical skills with an attention to detail
  • Strong time management skills
  • Integrity, with an ability to handle confidential information
  • Bachelors degree in Accounting, Finance or relevant study

 

 

Senior Accountant Job Description  

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Senior Accountant

Job Summary

Senior Accountant’s main role is to oversee general accounting operations by controlling and verifying financial transactions. Senior Accountant responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures. An ideal candidate for this position combines excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts. The ideal candidate has also experience collaborating and/or managing a team of Accountants and Junior Accountants. Senior Accountant duties also include ensuring accuracy and effectiveness in all accounting tasks.

Duties & Responsibilities

  • Verify, allocate, post and reconcile accounts payable and receivable
  • Produce error-free accounting reports and present their results
  • Analyze financial information and summarize financial status
  • Spot errors and suggest ways to improve efficiency and spending
  • Provide technical support and advice on Management Accountant
  • Review and recommend modifications to accounting systems and procedures
  • Manage accounting assistants and bookkeepers
  • Participate in financial standards setting and in forecast process
  • Provide input into department’s goal setting process
  • Prepare financial statements and produce budget according to schedule
  • Assist with tax audits and tax returns
  • Direct internal and external audits to ensure compliance
  • Plan, assign and review staff’s work
  • Support month-end and year-end close process
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls
  • Ensure compliance with GAAP principles
  • Liaise with Financial Manager and Accounting Manager to improve financial procedures

Person Specification

  • Proven experience as a Financial Controller, Accounting Supervisor, chief or senior accountant
  • Thorough knowledge of basic accounting procedures
  • In-depth understanding of Generally Accepted Accounting Principles (GAAP)
  • Awareness of business trends
  • Familiarity with financial accounting statements
  • Experience with general ledger functions and the month-end/year-end close process
  • Hands-on experience with accounting software packages, like QuickBooks, MS Dynamics or SAP
  • Advanced MS Excel skills including Vlookups and pivot tables
  • Accuracy and attention to detail
  • Aptitude for numbers and quantitative skills
  • Bachelors degree in Accounting, Finance or relevant
  • Relevant certification (e.g. CMA or CPA) will be preferred

 

 

Accounts Manager Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Accounts Manager

Job Summary

An Accounts Manager is expected to supervise, track and evaluate day-to-day activities of Accounts Department. Main responsibilities of Accounts Manager include establishing financial status by developing and implementing systems for collecting, analyzing, verifying and reporting information. Ideal candidate is required to work closely with the financial management team.

Duties & Responsibilities

  • Manage and oversee the daily operations of the accounting department including:
    • month and end-year process
    • accounts payable/receivable
    • cash receipts
    • general ledger
    • payroll and utilities
    • treasury, budgeting
    • cash forecasting
    • revenue and expenditure variance analysis
    • capital assets reconciliations
    • trust account statement reconciliations,
    • check runs
    • fixed asset activity
    • debt activity
  • Monitor and analyze accounting data and produce financial reports or statements
  • Establish and enforce proper accounting methods, policies and principles
  • Coordinate and complete annual audits
  • Provide recommendations
  • Improve systems and procedures and initiate corrective actions
  • Assign projects and direct staff to ensure compliance and accuracy
  • Meet financial accounting objectives
  • Establish and maintain fiscal files and records to document transactions
  • Liaise with Financial Manager and financial team to improve financial procedures

Person Specification

  • 5-7 years working experience as Accounts Manager, Accounts Supervisor or Finance Manager
  • Advanced computer skills on MS Office, accounting software and databases
  • Ability to maintain and if needed, manipulate large amounts of data
  • Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations
  • High attention to detail and accuracy
  • Ability to direct and supervise
  • MBA in Accounts Management/Finance Management or relevant Masters degree in  Accounting or Finance
  • Relevant certificates like CPA or CMA will be a plus

 

 

Management Accountant Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Management Accountant

Job Summary

Main role of a Management Accountant is to assist senior management in making critical business decisions by analyzing and presenting key financial data. Management Accountant oversees accounting procedures and prepares forecasts, budgets and risk analysis. Management Accountant must have an exceptional mathematical mind combined with a strong business orientation. The ideal candidate must be able to assume responsibility of cost accounting tasks and be both a strategist and a decision maker. The goal is to contribute to the decision making process of management with interpretation of business related accounting details that will ensure business growth and long-term success.

Duties & Responsibilities

  • Gather and analyze financial information for internal use
  • Prepare and maintain financial key performance indicators
  • Prepare MIS reports for senior management.
  • Support budgeting and funding
  • Assist the company in managing its investment portfolio
  • Assume responsibility of accounting procedures
  • Evaluate the company’s performance using key data
  • Make forecasts to assist business planning and decision-making
  • Conduct risk assessment and advise on ways to minimize risk
  • Advise on problems and suggest improvements
  • Supervise lower-level personnel

Person Specification

  • 3-5 years proven  experience of working as management accountant, accounts manager or similar role
  • Strong  knowledge of basic and advanced accounting and financial principles and practices
  • Excellent knowledge of cost accounting and reporting
  • Expertise of Management Information System
  • Excellent knowledge or risk analysis, budgeting and forecasting
  • Expertise of financial software and MS Office
  • Analytical mind with aptitude in mathematics and business accounting
  • Excellent communication and presentation skills
  • A problem-solver with attention to detail
  • Organizational and leadership skills
  • Bachelors Degree in accounting, finance or similar field, MBA in Finance Management will be preferred
  • Relevant certification (e.g. CPA, CMA, CGMA) will be preferred

 

 

Accounts Receivable Manager Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Accounts Receivable Manager

Job Summary

An Accounts Receivable Manager will oversee the entire process of collecting payments from company’s customers. The main responsibilities for this role include managing invoices, handling missed payments and supervising Accounts Receivable Clerks. The ideal candidate is familiar with all accounting procedures and can manage daily financial transactions end-to-end. Accounts Receivable Manager is expected to have previous experience of managing a financial team.

Duties & Responsibilities

  • Set objectives for the accounts receivable team that align with the accounting department’s goals
  • Monitor processing of invoices
  • Ensure timely collection of payments
  • Conduct credit checks
  • Negotiate with clients in non-payment cases
  • Prepare monthly, quarterly, annual and ad-hoc forecasting reports
  • Organize records of invoices, bills and deposits
  • Ensure high-quality invoicing and collection procedures that comply with the law
  • Support Accounts Receivable Clerks on a daily basis and train new team members
  • Ensure all team members follow the accounting principles
  • Stay updated on industry and legislative changes

Person Specification

  • Proven work experience as an Accounts Receivable Manager or Supervisor
  • Hands-on experience with accounting software
  • Familiarity with advanced formulas in MS Excel
  • Excellent analytical skills along with the ability to create and present detailed reports
  • Ability to accurately process numerical data
  • Team management and negotiation skills
  • Problem-solving attitude
  • Confidentiality
  • Bachelors degree in Accounting or Finance
  • MBA/ CMA or CPA certification is a plus

 

 

Finance Manager Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Finance Manager

Job Summary

The Finance Manager is a finance specialist having proven track record of managing and analyzing every day financial activities and subsequently provide advice and guidance to upper management on future financial plans. The organizational objective of this position is to enable the company’s leaders to make sound business decisions and meet the company’s financial objectives.

Duties & Responsibilities

  • Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
  • Advise on investment activities and provide strategies that the company should take
  • Maintain the financial health of the organization.
  • Analyze costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
  • Develop trends and projections for the firm’s finances.
  • Conduct reviews and evaluations for cost-reduction opportunities.
  • Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
  • Manage the preparation of the company’s budget.
  • Liase with auditors to ensure appropriate monitoring of company finances is maintained.
  • Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.
  • Creating forecasting models, assessing risk in investments and ensuring all accounting activities comply with regulations.
  • Crafting financial strategies and managing accounting teams.
  • Forecast monthly, quarterly and annual results
  • Approve or reject budgets
  • Conduct risk management
  • Evaluate and decide on investments
  • Supervise a team of Accountants and other staff in Finance Department
  • Allocate resources and manage cash flows
  • Conduct profit and cost analyses
  • Develop secure procedures to maintain confidential information
  • Ensure all accounting activities and internal audits comply with financial regulations
  • Consult board members about funding options
  • Recommend cost-reducing solutions

Person Specification

  • Proven experience as a Finance Manager
  • Experience in the financial sector with previous possible roles such as financial analyst
  • Extensive understanding of financial trends both within the company and general market patterns
  • Proficient user of finance software
  • Hands-on experience with budgeting and risk management
  • Excellent knowledge of data analysis and forecasting models
  • Solid analytical and decision-making skills
  • Leadership abilities
  • Strong interpersonal, communication and presentation skills
  • Able to manage, guide and lead employees to ensure appropriate financial processes are being used
  • A solid understanding of financial statistics and accounting principles
  • Working knowledge of all statutory legislation and regulations
  • MBA/MA degree in Finance, Accounting or Economics
  • Professional qualification such as CFA/CPA or similar will be considered a plus

 

 

Chief Financial Officer or CFO Job Description

Reporting to (Write here, Job Title of direct supervisor to this Job Title into the Organizational Structure):

Pay Scale/ Grade/Band/Level/:

Supervising (Write here, Job Titles of Employees directly reporting to this Job Title into the Organizational Structure):

Job Title: Chief Financial Officer or CFO

Job Summary

Chief Financial Officer or CFO will perform effective risk management and plan the organization’s financial strategy. It is a very important and complex role since an organization can only survive if it actively investigates and safeguards its finances. A CFO must be well-versed in all aspects of financial management ranging from simple accounting to broad investment and banking operations. The ideal candidate will be an excellent leader since all relative departments of the organization will be under their command.

The goal is to protect the company’s revenues and profits to achieve full financial control and sustainable growth.

Duties & Responsibilities

  • Drive the company’s financial planning
  • Perform risk management by analyzing the organization’s liabilities and investments
  • Decide on investment strategies by considering cash and liquidity risks
  • Control and evaluate the organization’s fundraising plans and capital structure
  • Ensure cash flow is appropriate for the organization’s operations
  • Supervise all finance personnel (controllers, treasurers etc.)
  • Manage vendor relationships
  • Prepare reliable current and forecasting reports
  • Set up and oversee the company’s finance IT system
  • Ensure compliance with the law and company’s policies
  • Manage team of financial controllers and financial analysts.

Person Specification

  • Proven experience as CFO, Head of finance or relevant role
  • In depth knowledge of corporate financial law and risk management practices
  • Excellent knowledge of data analysis and forecasting methods
  • Proficient in the use of MS Office and financial management software (e.g. SAP)
  • Ability to strategize and solve problems
  • Strong leadership and organizational skills
  • Excellent communication and people skills
  • An analytical mind, comfortable with numbers
  • CPA and CFA are strong advantage
  • MBA/MA in Accounting, Finance or relevant field